Platform overview
People data in, appreciation out
Thankscrate reads the dates in your HR system, turns them into a calendar of moments, collects a note from the manager, and delivers the gift. The gift is the last step. The platform is every step before it.
Action required
2 employees missing an address
Physical gifts cannot ship until an address is added.
Send a quick gift
Too close for the automated schedule. Pick the gift, add a message, and send.
3d away
Sep 11
What's coming up
Every celebration on your team's calendar for the next 60 days.
10d away
Classic Thankscrate · on track
- Devon Park5 year work anniversary
Oct 2 · 24d away · Devon will pick
Needs message - Priya PatelBirthday
Sep 12 · 4d away · Nuts About You
On its way - Alex JohnsonBirthday
Oct 9 · 31d away · Coffee Break Crate
Scheduled
Product tour
One afternoon, then it runs
Three steps on day one, about half an hour. Managers spend two minutes on a note. Thankscrate does everything between the note and the doorstep, every moment, all year.
Connectsteps 1 and 2
Your people data, read-only, and the moments to recognize.
Configuresteps 3 and 4
A budget per occasion, and the manager's note.
Appreciatesteps 5 and 6
The recipient's choice, and the send.
Tracksteps 7 and 8
What went out and what it cost, and what to add next.
Thankscrate
Setup receipt · Northwind Outfitters
Tue Sep 8 · 09:04
- 01Connect people datayou, once✓ 12 min
- 02Select the momentsyou, once✓ 6 min
- 03Set budgets and rulesyou, once✓ 9 min
- 04Managers add contextmanagers, 2 minhandled
- 05Give recipients choicerecipients, 1 minhandled
- 06Thankscrate coordinates the sendthankscrate, 0 minhandled
- 07Track the programyou, 5 min a monthlater
- 08Expand the programyou, when you wantlater
- Your time today
- 27 min
- Recurring, yours
- 5 min / month
- Recurring, handled
- every moment
Set it up once. Thank you.
People data
Your team, synced
Connect your payroll or HR system through a read-only connection and new hires show up on their own, with birthdays and start dates. No payroll system? Import a spreadsheet. Thankscrate matches the columns for you.
- 290+ HRIS and payroll systems through Finch. 60+ with automated directory sync
- Changes arrive within minutes. Leavers stop getting new gifts
- Reads only what a program needs. Name, email, dates, address
- Clients, board members, and partners can be recipients too
Employees
184 people · read-only sync
- BambooHR: Aisha Bello added to Customer successin Thankscrate
- BambooHR: Jordan Blake, end date Sep 30in Thankscrate
- BambooHR: Maria Chen, home address changedin Thankscrate
- Aisha BelloCustomer success · Started Jan 12Active
- Maria ChenCustomer success · Started Sep 2016Active
- Devon ParkEngineering · Started Sep 2021Active
- Priya NairSales · Started Oct 2025Active
- Jordan BlakeOperations · Left Sep 30Inactive
Changes arrive by push within minutes. Nothing is written back to BambooHR. An address you edit by hand is never overwritten.
Occasions and budgets
Pick the occasions, set the budgets
Birthdays and work anniversaries are on by default. Add any of 40+ occasions, from company holidays to new-hire welcomes, life events, and milestones. Each gets a gift tier, a budget range you set, billed at the real cost of the gift and never above the range.
- Milestone years can get a bigger gift
- Choose “Notify on the day” or “Send ahead of time”, per occasion
- Start or stop an occasion on a date you choose
- BirthdayStandard · $25 to $35Notify on the dayAll employeesSince Jan 2025
- Work anniversaryPremium · $50 to $75Notify on the dayAll employees · Milestone at 5 and 10Since Jan 2025
- New hire welcomeStandard · $25 to $35Send ahead of timeAll locationsSince Mar 2025
- Appreciation DayStandard · $25 to $35Notify on the dayAll employeesStarts Mar 6
- HolidaysChosen at send · Per sendSend ahead of timeSales and CSStops Dec 31
Managers send inside these. Nothing to learn, nothing to approve.
Finance sees every gift, billed at the real cost, one invoice each.
Recipient choice
They choose the gift
For any occasion, let the recipient pick from a curated set. They get a link, no account, and a week to decide. If they don't, a default gift ships anyway. If they've moved, they confirm their address on the same page.
- Physical Thankscrates within the U.S. Digital gift cards anywhere
- Gift cards for any amount. The recipient picks the brand
- You aren't charged until they choose
Global Snacks crate
Snacks from six countries, ships in 2 days
Movie Night crate
Popcorn, candy, and a streaming credit
Gift card
Choose from 200+ brands, delivered by email
Ships to your address on file
Manager participation
A note someone wrote
Every gift needs a message before it ships. Managers get a link to write one, no login needed, and reminders until it's done. Hand it to a teammate, or to anyone, with a share link. The message is printed on a card and ships with the Thankscrate.
- Sign it from you, the team, or someone else
- Customize the emails your people receive, per occasion
- AI drafting in four tones, on eligible accounts
Devon's 5-year anniversary is on Sep 24
Hi Sam. Devon Park hits five years on the team on September 24. A Premium Thankscrate is scheduled. Write a few lines and we will print them on the card that ships with it.
- Day 14The prompt
- Day 7Reminder
- Day 3Last call
- Day 0Default note ships
Your view
What you see every day
The next 60 days
Every upcoming moment on one timeline, in order.
Needs your attention
Missing addresses, messages not written, and payments on hold. Named, counted, and one click from fixed.
Team pulse
What share of your team was celebrated in the last 12 months.
Activity and spend
Recent deliveries, gift history, and the last 90 days at a glance.
Weekly digest
What's coming and what needs you, every Tuesday, if you want it.
Roles
Owners manage billing and the team. Members run the program.
Timing
From a date to a gift
One moment, start to finish. The platform does every step before the gift; the manager does the one only a person can.
Synced
The record arrives
A birthday or start date from your HR system.
60 days out
Moment created
On the calendar with a gift tier. Nobody had to remember.
14 days out
Manager prompted, order placed
A link to write the note, with reminders. The order locks at the real cost of the gift.
7 days
Recipient chooses
Where the program allows it, a week to pick and confirm the address.
The day
It arrives
The default. A program can send ahead of the day instead.
Up to 30 days after
Still sendable
A missed moment can still get its gift.
Default timing; the 60 and 14 day windows are adjustable per occasion. Digital gift cards arrive on the day in either mode.
Questions
Common questions
Quick answers.
How does Thankscrate know when to send a gift?
Birthdays and start dates come from your payroll provider, a CSV import, or the profile you enter. Thankscrate creates each occasion about 60 days ahead, places the order about two weeks out, and ships so the gift lands on the day.
Can the recipient choose their own gift?
Yes. For any occasion you can let the recipient pick from a curated set. They get a link with no login, a week to choose, and a sensible default gift if they don't.
Will it still feel personal?
Gifts ship with a printed card carrying a message someone actually wrote. Managers get a link to write it, no login needed, and reminders until it's done. Recipients choose the gift that fits them.
Do managers need to learn a new tool?
No. A manager only ever sees a link to write a message. No login, no dashboard, no training.
Can we control budgets?
Yes. Every occasion has a gift tier, which is a budget range. You're billed the real cost of the gift, never above the tier's maximum.
What about remote and international teammates?
Addresses are verified against USPS data before anything ships, and recipients can confirm or update their own address. Physical Thankscrates ship within the U.S. Teammates outside the U.S. receive digital gift cards.
Do you handle holidays and onboarding too?
Yes. Beyond birthdays and work anniversaries there are dozens of occasions, including company-wide holidays, new-hire welcomes, promotions, and life events. Turn on the ones you want. Each has its own budget and timing.
Is the gift-card option really any brand?
The recipient redeems their gift card for the brand they want at redemption time. You choose the amount. They choose the brand.
See it with your team's data
A walkthrough of the directory, upcoming moments, program setup, budget controls, the recipient experience, and reporting.