Budget and spend
One budget, every gift accounted for
Define budgets and rules once, pay only for what is sent, and keep a full record of every gift. No expense cards, no reconciliation.
Gift tiers
One per occasion. Billed at the real cost, never above the range.
- BirthdayStandard$25$35
- Work anniversaryPremium$50$75
- 5 and 10 yearsMilestone$100$150
- Thank you (on demand)Standard$25$35
INV-1042 · Charged Jun 1, 14 days before
Gift tiers
A budget per occasion, set once
Each occasion gets a gift tier, a budget range you choose. Curated Thankscrates and gift cards are grouped by tier, and you are billed the real cost of the gift, never above the range. Milestone years can move up a tier.
- Predictable spend per occasion
- Billed at the real cost of the gift
- Milestone years can get a bigger gift
Birthday
Classic Thankscrate · $45 · Notify on the day
ActiveWork anniversary
Premium Thankscrate · $75 · Notify on the day
ActiveWelcome to the team
Gift card · $50 · Starts Oct 1
ScheduledHolidays
Not set · Turn on to schedule
Off
Pay per gift
No inventory, pay per gift
You are billed when each order is placed, with an invoice for every charge. There is no inventory to buy up front and no monthly platform fee by default. If a recipient is choosing their gift, you are not charged until they choose.
- An invoice for every charge
- Charged when the order is placed, 14 days before the date
- Not charged until a recipient chooses
- Marcus Lee · Thank you · gift cardINV-1061 · Sep 3$30.00Paid
- Devon Park · 5-year anniversary · Milestone ThankscrateINV-1057 · Sep 10$118.00Paid
- Maria Chen · Birthday · Coffee Break CrateINV-1042 · Jun 1$27.50Paid
- Priya Nair · 1-year anniversary · her pickNot charged until she chooses her gift—Pending
Charged when the order is placed, 14 days before the date, at the real cost of the gift.
Visibility
A full record of every gift
Every send is recorded with the recipient, the occasion, the sender, the message, the amount, and the status. Finance sees the scheduled program and spontaneous sends in one place. No chasing across departments.
- Scheduled and on-demand spend together
- Filter by occasion, status, and date
- Export-ready records for every charge
$4,537
152 gifts
Billed at the real cost of each gift, never above the tier. Scheduled and on-demand sends in the same record.
For finance
Control without slowing anyone down
Budget ownership
The company sets the tiers. Managers send within them.
No duplication
One history shows who got what, so a gift is not sent twice or missed.
Receipts
An invoice for every charge, in billing history.
Real cost
Billed at what the gift cost, never a flat fee above it.
Predictability
Occasions are known 60 days out, so spend is visible before it happens.
One program
Employee and customer appreciation on the same rules and records.
Good to know
What the platform controls today
Budgets are set per occasion through gift tiers, and every charge is recorded and invoiced. Approval workflows and department-level budget splits are not part of the platform today. Talk to us about how larger programs are run.
Questions
Common questions
Quick answers.
Can managers send a Random Act of Kindness without asking for a budget?
Yes, within the gift tiers the company has set. The send goes into the full record of every gift, so finance sees it without an expense report.
Can we require approval before a gift is sent?
Spend is controlled by the gift tier set per occasion, and every send is recorded and invoiced. Approval workflows and department-level budget splits are not part of the platform yet.
What do we pay for, and when?
Each gift, when its order is placed, about ten days before the occasion. There is no monthly fee by default, no inventory to buy up front, and every charge comes with an invoice. If the recipient is choosing their own gift, you are not charged until they choose.
Do you mark up gifts?
No. A gift is billed at cost with shipping and handling included, on every tier, and a gift tier is a ceiling rather than a price. Digital gift cards carry a 15% service fee on the face value, shown before you send.
Can we export the history?
Orders, amounts, and statuses are filterable in the app, and every charge has a downloadable invoice in billing history. Ask us during a demo about the exports your finance team needs.
Can we control budgets?
Yes. Every occasion has a gift tier, which is a budget range. You're billed the real cost of the gift, never above the tier's maximum.
Is there a free trial?
No trial is needed. Spark is free for as long as you use it, and Scale is included at no charge today. You pay for gifts, at cost, when an order is placed.
See the numbers on your program
Gift tiers, billing history, and the record behind each gift.