New hire welcome
The same welcome for every new hire
First impressions depend on which manager a new hire got. Thankscrate makes the welcome part of the program. A new hire appears from your HRIS with their start date, the welcome occasion is created, the manager writes the note, and a gift arrives in their first days.
Added in your HRIS
Sep 22 · arrived by sync
Welcome occasion created
Sep 22 · Gift card, $50
Note from Sam
In progressDue Oct 1 · reminder sent
Gift arrives
ScheduledOct 6, day one
Why it gets missed
Welcome is not on the checklist
Laptops, logins, and forms are tracked. Whether anyone made the person feel expected depends on the team. Turn on the welcome occasion once and every new hire, in every department and location, gets the same start.
- Turn it on once and every new hire inherits it
- Remote and field hires included
- Consistent across managers and locations
- BirthdayStandard · $25 to $35Notify on the dayAll employeesSince Jan 2025
- Work anniversaryPremium · $50 to $75Notify on the dayAll employees · Milestone at 5 and 10Since Jan 2025
- New hire welcomeStandard · $25 to $35Send ahead of timeAll locationsSince Mar 2025
- Appreciation DayStandard · $25 to $35Notify on the dayAll employeesStarts Mar 6
- HolidaysChosen at send · Per sendSend ahead of timeSales and CSStops Dec 31
Managers send inside these. Nothing to learn, nothing to approve.
Finance sees every gift, billed at the real cost, one invoice each.
How it runs
The welcome follows the new hire
When a new hire is added to your HRIS, they appear in Thankscrate within minutes with their start date. The welcome occasion is created, the manager gets a prompt to write the note, and the gift is ordered against the budget you set. Send it ahead of day one or in the first week.
- New hires arrive by push from your HRIS
- Manager prompted for the note
- Choose day-one or first-week timing
From BambooHR
- Birthday
- Jun 15
- Started
- Sep 12, 2016
Moments created
- BirthdayJun 15Created Apr 16
- 10-year anniversarySep 12Created Jul 14
Birthdays, start dates, and the occasions you turn on. Each moment is created 60 days ahead, so there is time for a note.
What arrives
A gift before the first meeting
A curated Thankscrate to a confirmed address with a printed card, or a digital gift card on the day for someone starting remote. Let them choose from a curated set if you would rather not guess.
- Curated Thankscrates or gift cards
- A card with the manager's message
- Recipient confirms their own address
What you get
The same welcome, any manager
Consistent
Every new hire gets the same start, everywhere.
Automatic
Created from the hire date as soon as the person appears.
Personal
A note from the manager, on the card.
Their choice
A set to pick from, or a gift you chose.
Budgeted
One gift tier for welcomes, billed at the real cost.
Tracked
Which new hires were welcomed, and when.
Good to know
An occasion you turn on
Connecting your HRIS brings new hires in automatically. The welcome gift is an occasion you enable with its own budget and timing, like any other. Nothing is sent to a new hire until you have turned it on.
Questions
Common questions
Quick answers.
What about remote and international teammates?
Addresses are verified against USPS data before anything ships, and recipients can confirm or update their own address. Physical Thankscrates ship within the U.S. Teammates outside the U.S. receive digital gift cards.
Do you handle holidays and onboarding too?
Yes. Beyond birthdays and work anniversaries there are dozens of occasions, including company-wide holidays, new-hire welcomes, promotions, and life events. Turn on the ones you want. Each has its own budget and timing.