10 Tips for Your Next Thank You Card

Several decades ago, cards were much simpler; they didn’t sing or have artwork popping up into three dimensions. Greeting cards were originally used to pen something from the heart – this is what made a card truly special. Words may have been either eloquent or simply put; however, you never saw a simple signature below pre-written text! Times certainly have changed, but that doesn’t mean you can’t embrace the potential a well-written thank you card can have.

Lost for Words?

Pre-designed cards are the norm and, honestly, they save time. Unfortunately, this time savings has also led to the degradation of a greeting card’s potential. Most people will pick up a card that speaks to them and sign their name. Dare to be different – wouldn’t a greeting card mean much more to you if the sender takes the time to write something just for you? It may be difficult to come up with the words to make your card special; don’t worry, we’re here to help.

Great Thank You Cards Tips

  1. Consider Your Audience

You would write very different things to your best friend than you would to your interviewer or boss. Use words like heartfelt and thoughtful when speaking to people who are close to you. Reserve stronger, more rigid words for professional thank you cards. Your relationship to the person you are writing for will give you a clear direction to take your thank you note.

2. Stationery Speaks

Depending on your audience, you may want a colorful, catchy card or a neutral, professional look. What kind of stationery you choose has a massive impact on the sincerity of your thank you card, so choose wisely.

3. Be Punctual

While this isn’t necessarily something you will physically write, the sooner your recipient reads your note, the more it will mean to them. A poorly timed, month-late thank you will mean very little in their eyes. Make sure to write up your card and send it out as soon as you can.

4. Address Your Recipient

Speak directly to your friend, coworker, or boss; never say something in a card that you wouldn’t say to someone in person. Consider how you normally speak and discuss your personal life with this person. To create an instant connection to the reader, use the recipient’s name in the first line.

5. Identify What You Are Thankful For

The best way to begin a thank you note is with a phrase that shows your appreciation for what was done for you! Feel free to be elaborate with your official thank you. Use words that express your true feelings about the situation or gift. If you need to use a thesaurus, go for it!

6. Explain Why

Write a short section on why this gift means so much to you. What will you use this gift for? What need did it fulfill?  Did the time they spent on you have a certain impact on your day? People love to hear how their thoughtfulness changed your life, regardless of the size of its impact.  

7. Catch Them Up

For personal thank you cards, include some information about what you have been up to. This gesture includes them in your life, especially if you don’t see them that often. Social media has decreased our desire to share experiences with individual people; we assume that everyone knows everything that happens to us just because we posted about it.

8. Tie the Past to the Future

Mention a time you saw each other last, even if it was the event you are sending the thank you for. Talk about what you enjoyed about it, then suggest a plan to get together again. People feel appreciated when they know you want to spend time with them; this makes them feel valued and like they are a part of your life.

9. Say thank you Again

This is a thank you card, after all. It’s always best to close out any note or conversation by summarizing the contents. A reiteration will bring the focus back to the original intent of the note. For example, you could write “thank you again for an amazing birthday lunch. It meant so much to spend time with you”.

10. Salutations!

Don’t forget to sign your card with a closing word and your name. This rounds out your message and finalizes the note’s contents. Play around with the different words that are available to you. Be sure to select one that matches your intended audience.

And remember, sending out a thank you card every time someone goes out of their way to make your life better is a thoughtful detail that doesn’t take much time and will be greatly appreciated.

Thanking Your Employees

As a business owner, you already know what a vital role your employees play in your business’s success. Daily tasks get assigned and completed on time because of them, and it’s a great idea to show them how much they are appreciated! Unfortunately, coming up with new and unique ideas is tough, and you don’t want to seem redundant in your efforts to show appreciation.  Here are a few ideas that may help to spark your creativity.

Words of Affirmation

A well-timed compliment or acknowledgment of great work goes a lot farther to show you care than an expensive gift. Most employees readily accept and search for affirmation from superiors, as it shows that they are doing their job well. Your employees will greatly appreciate your acknowledgment of their hard work.

Unique Gifts

If you’d like to single out certain employees on different occasions like birthdays, the birth of a child, or getting married, you can subscribe to our service and never miss out on your employees’ special occasions. 

You can also opt to keep a box of greeting cards in the office. Greeting cards aren’t cliche when you take the time to write a thoughtful, meaningful message! Write something from the heart, and you’ll be sure to get a smile from someone. 

Public Recognition

If your team has an atmosphere of healthy competition, this might work well for your company. Mass emails can be sent out that recognize employees for their hard work – not only are you congratulating them, but others will likely reach out to praise a job well done!

‘In the Fray’ Day

If you normally do your work from a separate office, take a day per week to sit amongst your employees and team members! Spend this time focusing on being personable and approachable; when an employee has a question, walk to his desk and talk about the situation.

If you already sit amongst your employees, simply try to get up more frequently. On your way to the break room, ask if anyone needs anything. These simple acts of kindness will show that you are thinking of others!

Employee Appreciation Day

One simple way to turn a regular day at the office into an appreciation party is to print off some lists. Take a look at the top percentage of agents who exceeded metrics, for example, and hang a list in the break room. Offer a token of gratitude that these employees can hang at their desks, like a printed certificate!

Make Appreciation a Daily Focus

At the end of the day, we all want to feel appreciated. It’s far better to focus on the everyday interactions with your employees than to spend time planning special events. Be approachable on a daily basis, and make sure to personalize the feedback that you give to your employees every month. As long as you support an atmosphere of respect, diligence, and humility, your employees will feel appreciated. 

Coworkers having coffee

Expressing Gratitude to Coworkers

The members on your work team are often a second family – you see each other forty (or more!) hours a week. You may even be friends with some of them outside of work. From time to time, you may want to show a bit of extra appreciation to your coworkers, aside from the usual high five or flat “thank-you”. Sometimes it’s nice to go out of your way a little bit to do something special for someone, even if it’s for no particular reason.

Showing Thanks to Coworkers

Pick up Some of Their Workload

If you work in a team environment where everyone does similar work, offer to take some of a coworker’s caseload or callbacks. This is especially helpful if they have covered your work at some point and you’d like to repay them. People who are struggling at home may also have a harder time keeping up with the quota they usually adhere to. If you want to help in some way, this is a great place to start.

Bring in a Coffee

Nothing says “hey, I was thinking about you” like a cup of coffee. It shows that your coworker or friend was on your mind as you went through the drive-thru this morning. Though extremely simple, this is an effective way to show someone you appreciate them.

Acknowledge a Job Well Done

Everyone loves being called out for their successes, including your peers. If your supervisor sends out a team email that cites an agent for great work, make sure to acknowledge their recognition in person.

Additionally, if you had a significant amount of help from a member of your team and you’d like to see them recognized, you can email your boss or mention their outstanding assistance during a team meeting. Explain the situation they assisted you with and let your boss know how much you appreciate your coworker’s hard work.

Be Specific

While a verbal “thank you” can be powerful, it’s best to go into detail about what you are grateful for, and how your coworker’s kindness or help made your day better. If you’re not great with in-person interaction, you could even write a message in a greeting card and leave it on your coworker’s desk; this will get the point across without you feeling uncomfortable.

Be Humble

Above all, let go of your need to be the best at everything. Sometimes you’ll need a little help from a team member; when you do, make sure to show your coworker that you are grateful! Being part of a team is often give and take; always aim to be the most giving, and you’ll be setting a great workplace example.